Confidentiality of Records
General Student Records
The College may require such information from or about a student or prospective student to enable the institution to enter into a relationship with the students in keeping with the standards, policies, and regulations of Mississippi College.
Under the Family Educational Rights and Privacy Act of 1974, as amended, college students have the right to inspect and review any and all educational records pertaining to them, including records directly related to the student and maintained by Mississippi College or by a party acting for Mississippi College, unless such records are exempt by law.
Records of a student will be released only if specifically authorized by law, and otherwise, only upon the written direction and consent of a student.
The following items may be used as ‘Directory Information’ according to the provisions of the Act of Congress and its regulations: name, college address, telephone numbers, parents’ names, home address, date and place of birth, college classification, major field of study, student activities, degrees and awards, religious preference and denomination, previous educational institutions or agencies attended, church membership, height and weight, campus employment, marital status, name of spouse, class standing and schedules, full or part-time status, graduation date, fact of medical injury when essential, residence hall or commuter status, military status, fact and dates of attendance, reason for termination of student status, and athletic statistics.
The College will use its own discretion in the release of any or all of these items of ‘Directory Information’ while keeping in mind the best interests of a student at Mississippi College. No indiscriminate use of this information will be allowed. Any individual student may refuse to allow the use of this material by contacting the Registrar’s Office in writing before the end of the second week of a regular semester or the end of the first week of a summer term.
It is official college policy not to release or provide any information when the request for it is likely to lead to commercial solicitation of various kinds.
Any items not listed here will be released only upon written consent of a student, unless expressly allowed by law and federal regulation.
Personnel of the College having a legitimate educational interest in the records of a student may have access to appropriate files.
In no case is information, beyond ‘Directory Information’ to be used or discussed or communicated beyond the legitimate educational purpose for which it was initially obtained.
To the extent allowed by law and regulations, Mississippi College may communicate, in the best interest of a student, with the parents of all tax dependent students.
If a tax dependent student is receiving financial assistance from someone other than his or her parents (corporations, banks, trust funds, aunts, uncles or grandparents, for example), or his/her parents even if not a tax dependent, and they request or require copies of grades and other evaluations, and the student finds it necessary to supply this information to continue to enjoy the financial assistance, it will be necessary for a student to execute the appropriate forms for the release of this material in the appropriate offices of the college. Only in this way can or will such information be released to those giving financial assistance, as required by the Act of the Federal Congress.
Under the Final Regulations of the Act, the term ‘records’ accessible to the student DOES NOT include personal notes of the professor or administrator, records of the Office of Public Safety, employment records of any employee, medical records even though these may be reviewed by a physician of the student’s selection, alumni records, and records established and maintained on the activities and achievements of any former student of the College and any records excluded by law.
Information Other than Student Records
When off-campus individuals inquire as to the whereabouts of a student on campus, that information should not be released. If there is an emergency or a student needs to be contacted, the matter should be referred to the Office of Public Safety or the Vice President for Enrollment Services and Dean of Students. Individuals within these areas will ascertain the need for notification of students and will notify students, should there by an emergency. Under no circumstances should a university employee inform an off-campus individual as to the whereabouts of a student on campus.