Pass/Fail Option

After consulting with your advisor/program department, you can opt-in to Pass/Fail grading by completing this form. Email the form to registrar@mc.edu through your MC email account.

Additionally, student athletes need to consult with MC’s NCAA Compliance Office. International students need to consult with the Office of Global Education.

The deadline to submit your Pass/Fail form is Friday, May 15, 2020.

If you have opted out of the Pass/Fail grade option and need your transcript released early, please email tlhill@mc.edu. Check your unofficial transcript through your MyMC account to verify your transcript information is correct prior to emailing Ms. Hill. 

Yes. Transcripts will not be released until Monday, May 26. If you have ordered a Spring 2020 transcript, and you marked the Spring 2020 transcript request “Hold for Grades” or “Hold for Degree” to be posted, you will receive it after May 26.

If you select the "Send Now" option when ordering a transcript, it may result in your desired grade and degree to not be reflected. Please check your unofficial transcript through your MyMC account before placing your order to verify your transcript information is correct. 

 

With student success in mind amid the disruption to teaching and learning due to COVID-19, academic policy will be adjusted to provide a Pass/Fail grading option. Students will have the option to keep the grade assigned by their instructor, or convert the grade according to the chart below. The Pass/Fail option will be available for undergraduate and graduate classes. It will be made available to students during the week after grades are assigned in the course.

Courses that ended before March 12, 2020 are not eligible for this grade change option. Courses include: 8-week session 1 classes (met January 13 through March 8, 2020) and MC-7 7-week session 1 classes (met January 13 through March 1, 2020).

Some courses/departments may have specifications around which courses can be taken as P/X/F grade and opt out as necessary for licensing or accreditation standards. Students are strongly encouraged to consult with their advisors or program departments.

Undergraduate

Letter Grade	Pass/Fail Option
A	P
B	P
C	P
D	X
F	F

• P Grade - performance at the levels of A, B, or C and full course credits earned. This grade option will not be counted in the overall GPA.

• X Grade - performance at the level of D. This grade will earn full course credit but will not fulfill program requirements that require a C or higher, or prerequisite requirements for courses requiring a C or higher. This grade option will not be counted in the overall GPA.

• F Grade - F grades are unchanged from a current F grade and do not earn course credit. This grade is calculated as part of the overall GPA.

Graduate

Letter Grade	Pass/Fail Option
A	P
B+	P
B	P
C+	P
C	P
D	X
F	F

• P Grade - performance at the levels of A, B+, B, C+ or C and full course credits earned.  This grade option will not be counted in the overall GPA. 

• X Grade - performance at the level of D and no course credit is earned. This grade option will not be counted in the overall GPA. 

• F Grade - F grades are unchanged from a current F grade and do not earn course credit.  This grade is calculated as part of the overall GPA.

• All courses will use their standard grading scale. This option is only available for traditionally graded courses (e.g., letter grades).
• The deadline for faculty grade submissions is Thursday, May 7, 2020 at 10 a.m.
• In consultation with their advisors or program departments, undergraduate and graduate students may choose the Pass/Fail grading option beginning  May 7, 2020 at noon. Students will submit this request to the Registrar’s Office through an online form. Forms can be submitted May 7 until May 15, 2020.
• Students may choose one or more of their courses.
• P/X grades will have no effect on GPA; F grades will be calculated into the GPA.
• Courses with P grades will count toward degree requirements in which a grade of C or better is required. Courses with an X grade will count toward undergraduate degree requirements where a D or better has been required, but not necessarily toward prerequisite requirements (if, for example, a C is required in a certain course in an undergraduate major). Courses with an X grade will not count toward graduate degree requirements.
• There will be a notation placed on transcripts of all students to highlight the context of the global pandemic during Spring 2020 to instruction and learning. 
• In some cases, certain courses/programs may be excluded from this opportunity. Please consult with your advisor, program department, or admissions departments for target graduate/professional schools to understand how this option will affect your academic goals.

There will be a notation placed on transcripts of all students to highlight the context of the global pandemic during Spring 2020 to instruction and learning. As in normal circumstances, students should continue to consult with their academic advisors, school and departmental resources for additional guidance regarding post-degree plans and other opportunities. Also, for students thinking about applying to graduate or professional schools in the future, students may want to check target schools’ admissions websites for information they may have recently posted about accepting Pass/Fail grades. Students are responsible for determining how this option will affect future school applications.  ​​​​​​​

No. Students must use the Spring 2020 COVID-19 grading form to submit their request. Students are encouraged to consult with their advisor and/or program departments to complete the form before submitting it to the registrar’s office through their MC email account.

It is critical to understand how Pass/Fail grading may affect you, so contact your advisor and/or program department before making a grading decision. In some instances, a Pass/Fail grade may impact financial aid, degree program requirements, licensure, or applications to graduate or professional school. Students are responsible for determining how this option will affect future school applications.

If a student is placed on academic probation or suspension this semester, changing one or more grades to Pass/Fail may benefit you. When a grade is changed to Pass/Fail, your GPA will be recalculated. If this recalculation puts your GPA within good standing, your academic standing will be adjusted.

Both undergraduate and graduate academic standings are listed below:

Level	Overall GPA	Standing
Undergraduate	2.00 or higher	Good Standing
Undergraduate	1.99 or lower	Students have 2 full time semesters or 4 part time semesters to bring their overall GPA above a 2.00 or they will be put on suspension. During this time they are on probation.
Masters	3.00 or higher	Good Standing
Masters	2.50-2.99 (on up to 6 hours of graduate level courses)	Academic Warning
Masters	0.00-2.49 (on up to 6 hours of graduate level courses)	Academic Suspension with Right of Appeal
Masters	0.00-2.99 (on more than 6 hours of graduate level courses)	Academic Suspension with Right of Appeal
Education Specialist	3.25 or higher	Good Standing
Education Specialist	3.00-3.249 (on up to 6 hours of Education Specialist level courses)	Academic Warning
Education Specialist	0.00-2.00 (on up to 6 hours of Educations Specialist level courses)	Academic Suspension with Right of Appeal
Education Specialist	0.00-3.249 (on more than 6 hours of Education Specialist level courses)	Academic Suspension with Right of Appeal
Doctoral	3.25 or higher	Good Standing
Doctoral	3.00-3.249 (on up to 6 hours of Doctoral level courses)	Academic Warning
Doctoral	0.00-2.00 (on up to 6 hours of Doctoral level courses)	Academic Suspension with Right of Appeal
Doctoral	0.00-3.249 (on more than 6 hours of Doctoral level courses)	Academic Suspension with Right of Appeal

No action is required on your part to receive a letter grade for a course.

Yes. You can opt in to Pass/Fail grading May 7 until May 15, 2020. Until May 15, you can change your decision by submitting a new Spring 2020 COVID-19 grading form to the registrar’s office through your MC email account. No changes can be made after the deadline. There is no appeal process for Pass/Fail grade selection.

Undergraduates

• A P grade will earn credit hours toward your degree. 
• An X grade will earn credit hours toward a degree unless your program requires a grade of C or higher.
• An F grade will not count toward degree requirements.

 

Graduates

• A P grade will earn credit hours toward your degree.
• An X grade will not earn credit hours toward a degree.
• An F grade will not count toward degree requirements.

Student athletes must have the approval of their athletic academic advisor before opting in to the Pass/Fail grading option. Depending on overall GPA, declaring Pass/Fail could affect NCAA eligibility.

Contact Susan Musselwhite or Whitney McRae in the Compliance Office for more information.

When declaring the Pass/Fail grade option, students must achieve grades of P in all EDU courses as well as content area courses that will be applied towards the licensure area(s) including supplemental endorsements.

To be eligible for Dean’s or President’s list honors a student must complete at least 12 credit hours that count toward their GPA. If a student elects the Pass/Fail grade option in enough courses, it could drop a student’s GPA hours below 12 making them ineligible for Dean’s or President’s List.

Department	Degree or Level	Program	Course
Psychology & Counseling	Master of Science	Marriage & Family Counseling	All graduate level courses with the prefix COU or PSY
Psychology & Counseling	Master of Science	Mental Health Counseling	All graduate level courses with the prefix COU or PSY
Psychology & Counseling	Masters of Education	School Counseling	All graduate level courses with the prefix COU or PSY
Psychology & Counseling	Education Specialist	Counseling	All graduate level courses with the prefix COU or PSY
Psychology & Counseling	Doctorate of Professional Counseling	Doctorate of Professional Counseling	All graduate level courses with the prefix COU or PSY
Psychology & Counseling	Undergraduate	Applied Behavioral Analysis	PSY 461
Physician Assistant	Masters of Medicine	Physician Assistant	All graduate level courses with the prefix PAS

All students who have applied for graduation and have met the degree requirement for May 2020 will have their diploma awarded with a date of May 8, 2020. Because of the unprecedented nature of circumstances right now, we may delay the awarding of all degrees by 2-3 weeks while we process the pass/fail grade forms to ensure accuracy. Once degrees are awarded students will be notified by email. Additionally, students will receive an eDiploma through their MC email when degrees are awarded. Paper diplomas and diploma covers will arrive through mail 4-6 weeks after degrees are awarded.

• Contact your program department and/or advisor to make sure selecting the Pass/Fail grade option will not have a negative impact on your educational goals.
  
• If you are in a program that leads to licensure, check with your program department or advisor to make sure choosing a Pass/Fail grade will not impact your licensure application.
• If you are considering applying to a graduate or professional school, check with the admissions department of your target school(s) for guidance on how Pass/Fail grades will be considered in their application process.
• Submit a completed form for each class in which you will choose the Pass/Fail grade option. Read, understand, and initial by all acknowledgements on the form. Submit the form through your MC email account.

• Be available to consult with students about the Pass/Fail grade option and how it may positively or negatively affect the student’s academic goals.

• When consulting NCAA student athletes, direct students to consult with Susan Musselwhite or Whitney McRae in the Athletics Compliance Office before submitting their form.

• When consulting with International students, direct students to consult with Mei-Chi Piletz or Wen Jones in the Global Education Office.  

• Assist in directing students to the resources on the COVID-19 website and the Registrar’s Office website to opt in to the Pass/Fail grade option.